BasisBasis
Inventory

Inventory Adjustments

Directly increase or decrease stock quantities for damage, write-off, initial stock loading, or corrections. Posts to both the stock balance and the GL simultaneously.

Menu: Inventory → Adjustments · Route: /inventory/adjustments

Inventory adjustments list

Creating an Inventory Adjustment

Go to Inventory → Adjustments, then click New.

  1. Set the Date of the adjustment.
  2. Select the Inventory Account that will be affected (the GL account for the stock being adjusted).
  3. Enter a Reference Number and Narration explaining the reason.
  4. Add lines by clicking Add Line (opens a dialog): select the Item, Location, enter the Adjusted Qty (positive to increase, negative to decrease), and the Unit Cost.
  5. Review the lines in the read-only table, then click Save.
Inventory adjustments form

Header fields

FieldStatusNotes
Document NumberAutoAuto-generated from the IA voucher series.
DateRequiredEffective date of the adjustment. Blocked if period is locked.
Inventory AccountRequiredThe GL inventory asset account affected. All lines use this account.
Reference NumberOptionalSupporting document reference (e.g., "Damage Report #45").
NarrationOptionalReason for the adjustment — printed on the document.

Line fields (via dialog)

FieldStatusNotes
ItemRequiredSearch by item code or name.
LocationOptionalWarehouse location for the adjustment. Appears when Multi-Location is enabled.
Adjusted QtyRequiredPositive = stock increase; negative = stock decrease.
UnitRead-onlyItem's base unit of measure.
Unit CostRequiredCost per unit for the adjustment. Used to calculate the GL entry value.
NarrationOptionalPer-line reason. Useful when adjusting multiple items for different reasons.
For initial stock loading when setting up, use positive quantities with the purchase cost as Unit Cost. This both sets up your opening inventory balance and correctly values the stock in the GL.

GL Impact

AccountQty Increase (+)Qty Decrease (−)
Inventory Asset Account (header)Debit (Qty × Unit Cost)Credit (Qty × Unit Cost)
Inventory Adjustment / Variance AccountCreditDebit