BasisBasis
Inventory

Receipt Notes (GRN)

Record goods received from a supplier against a Purchase Order. Increases stock immediately. A GRN is a pure inventory movement — no pricing, no GL financial entries. Mirror of Delivery Notes on the purchase side.

Menu: Inventory → Receipt Notes · Route: /receipt-notes

Receipt notes list

Creating a Receipt Note

Go to Inventory → Receipt Notes, then click New.

  1. Select the Supplier (autocomplete). The Purchase Order dropdown appears.
  2. Select the Purchase Order being received. Un-fully-received POs for that supplier are listed. Lines auto-fill with remaining-to-receive quantities.
  3. Adjust the Receive Qty per line — enter only what physically arrived. Set 0 to skip a line (partial receipt).
  4. Optionally set a default Location for all lines (receiving warehouse). Individual lines can still override.
  5. Set the Date, add a Reference (e.g., supplier delivery order number), and click Save.
Receipt notes form

Header fields

FieldStatusNotes
GRN NumberAutoAuto-generated from the GRN voucher series.
DateRequiredDate goods were physically received.
SupplierRequiredSelect supplier first to reveal the Purchase Order dropdown.
Purchase OrderRequiredThe PO being received. Only un-fully-received POs for the selected supplier are shown.
Default LocationOptionalSets the receiving warehouse for all lines at once. Lines can override individually.
ReferenceOptionalSupplier's delivery order number, packing list number, or truck/driver reference.
ProjectOptionalAppears when Projects feature is enabled.
NarrationOptionalInternal notes about the delivery condition or partial receipt reason.

Line fields

FieldStatusNotes
Item / DescriptionRead-onlyCopied from the Purchase Order line.
PO QtyRead-onlyTotal quantity on the PO line for reference.
Already ReceivedRead-onlyCumulative quantity received on previous GRNs.
Receive QtyRequiredQuantity to receive now. Pre-filled with remaining quantity. Set 0 to skip the line.
LocationOptionalReceiving warehouse for this specific line.
Stock quantity increases immediately when the GRN is saved. The inventory cost (WAC) is updated when the matching Purchase Invoice is posted — at that point the received quantity gets its cost assigned.