BasisBasis
Master Data

Parties

Manage customers, suppliers, and parties that are both. Each party can have its own default AR/AP accounts, payment terms, credit limit, and price level.

Menu: Master Data → Parties · Route: /parties

Parties list

Adding a Party

Go to Master Data → Parties, then click New.

  1. Enter the party's Name (required).
  2. Select the Type: Customer, Supplier, or Both. A "Both" party can appear on Sales and Purchase transactions.
  3. Fill in contact details: Tax Number, Phone, Email, and Address.
  4. Set Payment Term (days) and Credit Limit (0 = no limit).
  5. Optionally assign a Default Price Level — this determines which selling price is pre-filled on Sales Orders and Invoices for this customer.
  6. Optionally override the Default GL Accounts (AR, AP, Advance AR, Advance AP). Leave blank to use system defaults from Business Settings.
  7. Click Save.
Parties form

Fields

FieldStatusNotes
NameRequiredCompany or person name. Must be unique within the business.
TypeRequiredCustomer, Supplier, or Both. Determines which transaction forms show this party.
Tax NumberOptionalVAT registration number — printed on invoices.
PhoneOptionalContact phone number.
EmailOptionalContact email. Used by the email feature to send invoices directly.
AddressOptionalFull address — printed on invoices and statements.
Payment Term (days)OptionalDefault payment terms. Pre-fills the Due Date on invoices. 0 = Cash on Delivery.
Credit LimitOptionalMaximum outstanding AR balance allowed. 0 = no limit.
Default Price LevelOptionalWhich price tier to use on SO/SI lines for this customer. Overrides the system default.
Receivable Account (AR)OptionalOverrides the default AR account for this customer's invoices.
Payable Account (AP)OptionalOverrides the default AP account for this supplier's bills.
ActiveOptionalInactive parties are hidden from transaction dropdowns but their history is retained.
Set Type = Both for inter-company entities or vendors who are also customers. They will appear in both sales and purchase transaction dropdowns using the same party record.